Privacy Policy

Who we are

International Medical Management Inc. Ltd is an occupational health provider based in Aberdeen, Scotland, UK. If you need to get in touch, please contact us at:

International Medical Management
The Admin Team
Alliance House
11 Bon Accord Square
Aberdeen, AB11 6DJ

Tel: +44 (0) 1224 256597
Fax: +44 (0) 1224 256598
Email: info@intmedical.com

The purpose of the processing

We process your personal and health data for a variety of reasons;
• Occupational medicine
o to determine your fitness
o to check if your job is affecting your health
o to provide medical reports to your employer
o to undertake clinical audit
• Travel medicine
o to advise on immunisations, travel medicines and other travel precautions
o to undertake clinical audit
• Administration
o to book appointments
o for internal reporting
o to provide reports to your employer on service usage
• Finance
o for billing

Lawful basis for processing

Our basis for processing your data is legitimate interests and we process your health data for the purposes of preventive or occupational medicine.

The legitimate interests for the processing

The information we gather is required by us so that we can carry out the functions of an occupational health service.

Categories of personal data obtained

Your employer may give us information regarding you and your health e.g. when they seek our advice regarding your fitness for work following sickness absence.

We may contact other health professionals to obtain reports about your health. We will always ask you before we contact any health professional.

The recipients of personal data

Your employer: Medical certificates, management reports.

Third parties: Law enforcement officials, government authorities, or other third parties to meet our legal obligations.

Any other party where we ask you and you consent to the sharing.

The details of transfers of personal data to any third countries or international organisations

For some medicals we are required by your employer or prospective employer, to transfer medical information to a third country. We will always ask you for your consent before we do so.

The retention periods for the personal data

We will keep your occupational health record for 6 years after you leave your employment or until you reach age 75 years (whichever is the sooner). This is in accordance with Scottish Government Record Management NHS Code of Practice (Scotland) Version 2.1, January 2012.

If you are attending for a Seafaring Medical (ENG), your record will be stored for a period of 10 years in line with Maritime and Coastguard Agency (MCA) regulations.

Health Surveillance records are stored for 40 years, in accordance with Health and Safety Executive (HSE) guidelines: https://www.hse.gov.uk/health-surveillance/faqs.htm

All paperwork will be checked and scanned electronically to your personal medical record. After checking the scanned document for legibility and completeness the paper copy will be destroyed.

Records are securely destroyed/deleted after the applicable retention period has been reached.

Your rights

If you wish to exercise any of your rights you can ask us in person, by phone or in writing. We will respond to you in 28 days.
• You have the right to see your personal data.
• You have the right to ask us to correct your data if you believe it is wrong. We will restrict the processing of your data while we check its accuracy.
• You have the right to restrict data processing.
• You have the right to request your data is erased if we no longer have a legitimate reason to continue processing it. The right to erasure does not apply to your health data where processing is necessary for the purposes of preventative or occupational medicine.
• You have the right to object to the processing of your personal data. We will restrict the processing of your data while we consider your objection.

International Medical Management Inc. Ltd. is registered with the Information Commissioner https://ico.org.uk/

If you are unhappy with how we manage your data you can contact the Information Commissioner;
• online at https://ico.org.uk/concerns/
• by phone on 0303 123 1113
• by textphone on 01625 545860

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